Title: Payroll Administrator

Reports to: Payroll and Benefits Manager

Department: Corporate

Classification: Non-Exempt

Date Updated: February 2026

 

Summary:

The primary responsibility of the Payroll Administrator is to support employees and management in the accurate and timely processing of payroll, compensation changes, and certified payroll reporting. This position plays a critical role in ensuring payroll accuracy, compliance, and responsiveness, with a strong focus on serving internal customers (employees) with empathy, integrity, and urgency.

 

Core Values:

This position will be expected to operate in line with ColonialWebb’ s workplace values, which are:

1. Safety: Makes the prevention of injuries and vehicle incidents his/her number one priority
2. Integrity: Is truthful and honest in words and actions
3. Empathy: Understands and appreciates his/her customers’ or teammates’ positions
4. Urgency: Gives immediate attention to important tasks without compromising safety

 

Essential Functions:

1. Maintain strict adherence to all company safety rules, regulations, procedures, and practices.
2. Prepare and submit Certified Payroll reports for Davis-Bacon projects using LCP Tracker and standard reporting methods; ensure compliance with prevailing wage and contract requirements
3. Enter and maintain accurate employment data, wages, deductions, compensation changes, and other payroll-related information in payroll systems and company databases.
4. Process compensation changes, including wage increases, promotions, adjustments, and changes resulting from Performance Evaluations, ensuring accurate payroll implementation.
5. Administer wage garnishments, child support orders, tax levies, and other court-ordered deductions in compliance with federal, state, and local regulations.
6. Monitor and manage the Payroll Inbox daily; respond to employee and management inquiries in a timely, professional manner.
7. Execute weekly payroll processing, including commission payroll cycles, ensuring accurate calculation and timely distribution of wages.
8. Research and resolve payroll questions and discrepancies in partnership with field leaders and managers.
9. Set up, review, and distribute payroll-related reports and data to managers.
10. Maintain proper documentation and audit trails for payroll and pay-related changes.
11. Protect the confidentiality of employee payroll and personal information at all times.
12. Perform other duties as assigned by supervisor.

 

 

Requirements:

1. Possess high school diploma or equivalent
2. Possess and demonstrate excellent communication and customer service skills 
3. Possess three or more years of experience with processing payroll
4. Possess strong mathematical skills and ability to sort, analyze, and understand numerical data
5. Possess excellent administrative, planning, and organizational skills
6. Ability to handle a dynamic, evolving, and fast-paced workload, with the ability to timely coordinate and perform concurrent activities and processes
7. Demonstrate skill, experience, and proficiency with technology to include Microsoft Office (especially Excel) and Internet researching
8. Possess follow-up and follow-through skills
9. Demonstrate initiative; anticipate, seek out solutions, and implement those solutions
10. Possess a professional demeanor (appearance, attitude, and behavior)
11. Ability to deal diplomatically and communicate effectively with internal and external customers  
12. Ability to work independently without direct supervision
13. Ability to coordinate and perform multiple activities in a timely manner
14. Ability to maintain a sense of urgency and remain calm when handling emergencies

 

Physical Requirements:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. See well (either naturally or with correction).
2. Ability to wear personal protection equipment such as hard hat, safety glasses, hearing protection, gloves, fall protection, safety shoes, high visibility vest, and others as required.
3. All employees are expected to use good judgment while performing physical job requirements and aware of their own personal physical limitations. Heavy lifting above 80 lbs. requires pre-planning and the use of material lifting equipment or personnel
4. Physically capable of working with hands and legs as outlined below:

 

NA = Not at all, O = Occasional (0-33%), F = Frequent (34-66%), C = Constant (67-100%)
F	Light (up to 20 lbs.) lifting, carrying, pushing, pulling
O	Moderate (21-50 lbs.) lifting, carrying, pushing, pulling
NA	Heavy (51-80 lbs.) lifting, carrying, pushing, pulling
NA	Kneeling, crouching, bending, stooping
F	Repetitive motion
O	Reach above shoulder
O	Standing, walking
C	Sitting
NA	Climbing ladders
O	Climbing stairs
NA	Working at heights

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

This position will primarily be in an indoor, office work environment.

We are an equal opportunity employer.
Women, minorities, veterans and individuals with
disabilities are encouraged to apply.